Privacy Notice
Sarah Gordon Holistic Therapy
1. INTRODUCTION
Sarah Gordon, trading as Sarah Gordon Holistic Therapy (“us, “we” of “our”) operates the www.sgholistictherapy.co.uk website (the “Website”). This Privacy Notice explains how we collect and use your personal data when you use this Website and when we provide a service to you.
2. WHAT DATA DO WE COLLECT AND HOW WE COLLECT DATA
Personal data is any information capable of identifying an individual. We collect and process the following data:
Personal and Contact Data
On completing the Contact Forms on this Website we collect your name, email address and telephone number in order to respond to your enquiry and/or make a booking. This data is also collected when you make enquiries and/or bookings over the phone or by other means.
Sensitive Data
We do not collect any Sensitive Data about you via this Website. At your first appointment you will be required to complete a consultation form detailing personal, contact and sensitive data. In addition, we will need to collect and process data relating to your health. Your explicit consent is required for this. If you do not wish to give your explicit consent, we will not be able to deliver the required services.
Marketing Preferences Data
We would like to get in touch with you when we have information about new therapies, special offers and promotions that we think might be of interest to you. If you consent to receiving this information you have the right to withdraw consent at any time by emailing us at info@sgholistictherapy.co.uk.
Website Contact Forms & Email Links
Should you choose to contact us using any of the contact forms on our website or via email, none of the information you provide will be stored on our website or processed by any third-party data processor.
If contacting us via a contact form or via email the data will be sent using email over SMTP (Simple Mail Transfer Protocol (SMTP). Our website is protected by SSL meaning that any communication sent from the website is encrypted using SHA-2, 256-bit cryptography before being delivered across the Internet.
The email content is then decrypted by our local computers and devices.
Cookie Policy
What Are Cookies?
As with almost all other websites we use cookies, which are tiny files that are downloaded to your computer, to improve your experience when browsing our website. This page describes what information they collect, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored. However, this may downgrade or “break” certain elements of our websites functionality.
How We Use Cookies
The cookies that we use ensure our website works the way you expect it to. They are not personally identifiable to you, but they can be used to give you a more personalised experience when browsing our website. If you want to learn more about the general uses of cookies, please visit Cookiepedia.
Disabling Cookies
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit.
The Cookies We Set
Forms related cookies
When you submit data through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.
Site preferences cookies
In order to provide you with a great experience on www.sgholistictherapy.co.uk we provide the functionality to set your preferences for how our website runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.
3. HOW WE USE YOUR PERSONAL DATA
Your data will only be used for the purposes for which it is given. We will process your data to fulfil our contractual obligations to provide therapeutic services and where we need to comply with a legal or regulatory obligation. Processing for marketing purposes will only take place where you have given consent to do so.
4. DISCLOSURES OF YOUR PERSONAL DATA
Your personal data will only be used for the purposes outlined in this Privacy Notice. We may use other companies, agents or contractors (“Service Providers”) to perform services on our behalf or to assist us with providing services to you such as marketing, communications and IT. These Service Providers may have access to your personal or other information in order to provide these functions. Your data may also be shared if required by law.
5. DATA SECURITY
The security of your personal data is important to us. You must remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.
As such we make no warranties as to the level of security afforded to your data, except that we will always act in accordance with the relevant UK and EU legislation. Hard copy consultation forms will be kept securely.
6. DATA RETENTION
We will retain your personal data for as long as is required to fulfil the purposes it was collected. Client consultation forms will be kept in a hard copy format and securely retained for a minimum of 10 years following your last treatment. This is a legal requirement.
7. YOUR RIGHTS
You have rights under data protection laws in relation to your personal data. For further information visit the ICO’s website (www.ico.org.uk). If you would like a copy of your personal data a fee will not be charged unless your request is considered to be repetitive, unfounded or excessive. In these circumstances we are entitled to charge a reasonable administrative fee. As a security measure we may need to request information from you to confirm your identity. We will try to respond to your request within one month.
Your data will be reviewed at every appointment to ensure that it remains current.
Complaints
If you are dissatisfied with any aspect of how we collect and process your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). In the first instance we should be grateful if you contact us so that we can try to resolve the issue for you.
8. THIRD-PARTY LINKS
This Website may contain links to other websites. This Privacy Notice only applies to our Website. If you follow a link to a third party’s website we advise you read their Privacy Notice to see how your data will be processed.
9. CHANGES TO THIS PRIVACY NOTICE
This Privacy Notice will be kept under review and any changes will be posted on this Website. This Privacy Notice was last modified on 20 th September 2022 and was first made effective on 21 st May 2018.
10. HOW TO CONTACT US
Please contact us if you have any questions about this Privacy Notice:
Data Controller: Sarah Gordon
T: 07876 245576